Bank statements
Statements decide most revenue-based files. Here is an annotated example, the checklist that keeps a file from bouncing back, and how to export month-to-date activity correctly.
✓ Checking what you qualify for does not affect your credit score.
Updated October 13, 2026 · Merchant Fund Express
For revenue-based funding, lines of credit and term loans on this site, your business bank statements are the primary evidence. They show real revenue, how steady it is, what your balance does on its worst days and what already leaves the account. A reviewer can verify all of that in one document, which is why statements matter more here than a business plan or a projection.
Below is a simplified statement for a fictional business, with the lines a reviewer would mark.
| Line | What it shows | How a reviewer reads it |
|---|---|---|
| Summary | Beginning balance $6,210; deposits $41,870 (23 items); withdrawals $40,950; ending balance $7,130 | Deposit count and total are the first numbers read |
| Sep 3 | Card processor settlement +$2,140 | Counts as sales revenue |
| Sep 5 | Transfer from savings x4471 +$5,000 | Backed out: your own money moving, not revenue |
| Sep 9 | ACH debit: Equipment Finance Co. -$612 | Existing obligation; ask yourself if it was on the application |
| Sep 12 | Daily debit: ABC Capital -$285 (recurring) | Existing advance; reviewer counts it as a position |
| Sep 18 | Ending daily balance -$140 | A negative day; Tier 1 allows max 3 in a month |
| Sep 22 | Loan proceeds +$10,000 | Backed out: financing is not revenue |
| Daily balance table | Lowest $-140; average $5,860 | Average balance is checked against $5,000 or 10% of monthly revenue |
Strip the transfer and the loan proceeds and this account shows about $26,870 of true revenue for the month, not $41,870. Knowing that before you apply keeps your stated revenue honest and your file credible.
All figures in worked examples are illustrations of the arithmetic, not offers or quotes. Real terms depend on your file and the funder.
Cropped screenshots drop the daily balance summary and the account header, so a reviewer cannot verify the account belongs to you or check balances. Missing pages trigger a request for the whole statement again. Either one usually costs a day. More on that in will screenshots work?
If you apply late in a month, the reviewer may ask for activity since the last statement closed. Most online banks let you export a transaction history for a date range. Choose the first day after your last statement through today, export as PDF where available, and make sure the export shows the bank name, account number ending and running balance. A CSV without the bank header is weaker evidence.
Three months is common and is what many first reviews start from. It is not universal: larger requests and longer terms can need more history, and full financials are usually requested only above $250,000. Read how many months of statements for the detail. Send what you have; if more is needed, you will be told exactly which months.
If sales land in two accounts, send both and expect transfers between them to be backed out. A simple note such as "x4471 is our payroll account, funded from x2290" saves a round of questions. The full method is in funding with multiple bank accounts. When your statements are ready, apply and upload them in one go.
Three months is common for a first review. Larger requests can need more, and late in the month a month-to-date export may be requested.
Screenshots usually get sent back. They drop the daily balance table and the account header. Download full PDFs from online banking.
No. Transfers between your own accounts, loan proceeds and owner injections are backed out. Only sales and customer payments count.
An export of transactions since your last statement closed, showing the bank name, account ending and running balance.
Yes. Tier 1 allows a maximum of 3 negative days in a month and 9 in six months; Tier 2 allows a maximum of 5 negatives or NSFs.
Same-day decision. Applying takes a few minutes and will not affect your credit score.
