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Working capital calculator: how big is the gap?

Add your monthly operating costs, the cash you have and what is coming in. See the cushion you want and the gap to fill.

✓ Checking what you qualify for does not affect your credit score.

The short answer

At Merchant Fund Express, here is the short answer: Add monthly costs, cash and near-term receivables to see the cushion you want and the gap to fill.

Run the numbers

Cushion you want to hold–
Cash plus near-term receivables–
Working capital gap–
Days of costs covered today–

Illustrative arithmetic only. This is not an offer or a quote; real terms depend on your file and the funder.

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What working capital is

Working capital is what a business has available to run on: cash and near-term receivables, less what it must pay out over the same period. See the glossary on working capital and cash-flow gap.

How to use the gap

Short gap, known inflow

A short advance or a draw on a line, repaid from the receivables you can see.

Recurring gap

A sign the margin or the cycle needs work; funding alone will not fix it.

Seasonal gap

Size to the peak need and repay in the season.

Related: working capital funding and using proceeds wisely.

In practice

An owner with $42,000 in monthly costs wants two months of cushion, $84,000. With $15,000 in cash and $18,000 in receivables, the gap is $51,000. She sees that borrowing $51,000 at once is more than she needs and aims for a $25,000 line to cover timing.

Source: Merchant Fund Express.

Common mistakes to avoid

Counting receivables that may not arrive
Forgetting payroll taxes
Using last year’s costs
Borrowing the entire gap at once

Keep reading

Business Funding Calculator — Payback, payment and share-of-revenue for a funding request.
Cash Flow Coverage Calculator — Debt service coverage before and after a new payment.
Using Proceeds Wisely — How to decide if an advance will earn its cost back.
Term Loan Payment Calculator — Amortizing payment and total interest.
Daily vs Weekly Payment Calculator — Same payback as daily vs weekly payments.
Average Daily Balance Calculator — Average, lowest day and negative days from your balances.

Common questions

How many months of cushion is right?

Two is a common target, more for volatile revenue. That is how Merchant Fund Express reads it on a real file.

Do receivables count?

Only those you expect to collect in the window.

Is the gap the amount to borrow?

It is a starting point; size also depends on payment capacity.

What if the gap is large?

Run it through the funding calculator.

See what you qualify for

Merchant Fund Express gives a same-day decision. Applying takes a few minutes and will not affect your credit score.

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