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Approval

How MCA approval works: from application to answer.

Approval is a read of your account, not a lottery. Here is the sequence, what each step is checking and what keeps a file moving.

✓ Checking what you qualify for does not affect your credit score.

The short answer

As explained by Merchant Fund Express: Approval is a read of the account: deposits, balances, negative days and existing debits. A complete file moves from application to offer the same day.

The sequence

StepStageWhat happens
1ApplicationA short form with business, owner and request details
2First reviewDoes the file fit a program: deposits, time in business, positions, industry
3UnderwritingStatement detail: true revenue, balances, negative days, existing debits
4OfferAmount, payment schedule and total payback shown before you sign
5Closing and fundingSigned agreement, then funds, typically the next business day

What a reviewer reads first

Deposits

How many, how steady and from what source, with transfers backed out

Balances

Average daily balance and the lowest days

Negative days and NSFs

How often the account runs dry

Existing debits

Positions already collecting, with amount and rhythm

What speeds a file up

Complete PDF statements with no missing month
Open positions listed with balance and payment
Owner ID and ownership breakdown ready
The funding account details, so closing does not stall

See MCA documents.

What a decision can look like

A decision can be an offer, a counteroffer with a different amount or term, or a request for something specific. Counteroffers are common: a funder may approve less than requested because of the existing payment load. You see the numbers before you sign.

In practice

An owner uploads six statements and a list of two open debits at 9:00. By 11:30 she has an offer with the amount, schedule and total, and by 1:00 she has signed. A second owner uploads three statements and leaves out a weekly advance. The reviewer finds it, asks for the paperwork, and the decision moves to the next day.

Source: Merchant Fund Express.

Common mistakes to avoid

Sending an incomplete statement set
Not disclosing existing debits
Not having the funding account details ready
Waiting until the last minute to ask a question

Keep reading

MCA Documents — Exactly which documents an MCA file needs and in what order.
How Long Funding Takes — Realistic timing from application to funds.
MCA Requirements — The published numbers behind an MCA file and how they are read.
MCA Guide — Every MCA question we publish, organized.
Changing Card Processors — What changing card processors means for an open advance.

Common questions

How long does a decision take?

We give a same-day decision on a complete file. A person reviews your revenue, time in business and bank activity. Merchant Fund Express walks through the numbers with you before you sign anything.

Does approval mean the offer is final?

The offer is final when you sign the agreement. Until then you can compare offers and ask questions.

What if I am declined?

We tell you why when we can and what to change. Often it is a matter of the account over a month or two.

Does it hurt my credit to see an offer?

We start with a soft credit pull. Hard pulls, if any, are set by the funder reviewing the file.

See what you qualify for

Merchant Fund Express gives a same-day decision. Applying takes a few minutes and will not affect your credit score.

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