Glossary
The time between a card sale and the money reaching the bank account.
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The time between a card sale and the money reaching the bank account.
Most card settlements arrive in one or two business days, while some platforms hold funds longer or pay weekly.
Payments timed before settlements arrive create low-balance days.
Sales on Friday may not settle until Monday or Tuesday, so the weekend's revenue arrives early the following week.
Settlement timing affects daily balances and when payments can safely be debited.
Reviewers sometimes see a pattern where balances dip before settlements arrive. Matching debit days to settlement days avoids it.
A strong sales day does not mean cash that day. Planning on settlement dates rather than sale dates prevents surprises.
Write down the day each type of revenue actually reaches your account: card settlements, platform payouts, e-transfers and cheques. Then list your fixed payments and the days they leave. Any payment scheduled before its funding arrives is a low-balance day waiting to happen.
Long weekends and statutory holidays push settlements back a day or more. Planning payroll and supplier payments around them avoids a predictable dip, especially around Canada Day, Thanksgiving and the December holidays.
If you use several payment platforms, each has its own schedule. A simple weekly calendar showing when each one pays out makes cash flow much more predictable, and it is exactly the pattern a funding reviewer reads in your statements.
A Victoria boutique has its strongest sales on Saturday, but those card sales settle on Monday, and Monday is also when its weekly supplier payment leaves. Most Mondays the account dips close to zero before the settlement posts. Moving the supplier payment to Tuesday ends the dip. Small timing changes like this are free and show up as fewer low-balance days on the next set of statements.
Key takeaway: Plan payments on the day money arrives, not the day the sale happens. Small timing changes remove avoidable low-balance days.
It shapes daily balances, which reviewers read.
See the related guides and the comparison pages, or apply and ask.
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Educational information only. It is not legal, tax or accounting advice.
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