Launch checklist · Personal services

Launch checklist for a martial arts school: from install day to the first full week.

Everything to do before, during and after your Clover goes live, in the order a martial arts school needs it.

✓ Installed by our team and supported by phone. Rates and equipment are quoted to your business.

Before install day

At Merchant Fund Express, we set up Clover for launch checklist for a martial arts school: the right devices, the features that matter in your workflow and on-site training for your staff.

Confirm where the Station Duo will sit and where power and the connection come from.

Photograph your current menu board or price list so items can be built from it.

Write down your top ten sellers and the modifiers each one needs, in the words your staff use.

Gather a recent processing statement for the free rate review.

Tell your team the date so nobody learns the system on a live service.

On install day

A Station Duo at the desk and a Flex for tournaments and events.

Tip prompts, receipts and closing time are set.

Hardware is placed, connected and tested before any customer sees it.

Tip prompts, receipts and closing time are set.

Hardware is placed, connected and tested before any customer sees it.

Your first service

Martial arts schools run tuition, belt tests and gear sales, with a community of long-term students and families.

Keep a second person next to the register for the first hour.

Ask the first ten customers if anything about checkout confused them.

Write down anything that felt slow so it can be fixed the same day.

The first week

Handling tuition and gear on one blended ticket obscures what the school really earns on each.

Look at tips by employee and confirm the payout matches.

Check deposits against your batch reports.

Decide whether a second device would remove a bottleneck you saw.

What your first day usually looks like

Open

tuition status is checked at the front desk.

After school

classes check in and families pay tuition.

Test day

belt-test fees and gear are sold.

Close

overdue tuition is listed.

Roles and permissions to set on day one

Instructors and a desk person. Parents often pay on the same day each month.

How the catalog should be organized

Tuition tiers, test fees and gear items share the catalog.

Schools grow on retention: a student who reaches the next belt stays another year. Tracking belt tests and tuition status in the same report shows who is approaching a test and who has gone quiet, and gear sold at test time is a natural add-on that ties the next purchase to the next achievement.

Why work with us

With Merchant Fund Express you deal with the people who set the system up. We come on site, train your team and stay reachable by phone, and our funding side is there if you later need capital or equipment financing.

Common questions

Can I charge belt-test fees?

Fees can be added as items and charged alongside tuition.

Can I sell at tournaments?

A Flex lets you take payment at an event table.

Should I send a statement before I call?

It helps but is not required. A recent processing statement lets us compare your effective rate to what a Clover setup would look like for your sales mix.

Do you publish prices for this setup?

No. Equipment and processing are quoted to your business, because the right number depends on your volume, card mix and how many stations you need. Call (305) 384-8391 for a personal quote.

Ready to get set up with Clover?

Call Merchant Fund Express. We install it, train your staff and stay on the line after launch. Ask for a free rate review while you are at it.

Call (305) 384-8391