Guide
Permissions are the cheapest loss prevention you will ever buy. A time clock is the cheapest payroll accuracy.
✓ Installed by our team and supported by phone. Rates and equipment are quoted to your business.
Merchant Fund Express explains payments in plain English so owners can make better decisions about equipment and processing.
Permissions are the cheapest loss prevention you will ever buy. A time clock is the cheapest payroll accuracy.
Every employee should have a login that matches their role. Cashiers ring and take payment; shift leads can void; managers refund and change prices; owners see everything. The fewer people who can do the risky things, the fewer risky things happen.
A time clock on the same system ties hours to sales so you can see labor against revenue without a separate app.
Cashier, shift lead, manager, owner: define what each can do.
Refunds, voids, discounts and price changes should need a manager.
Clock in and out on the device so hours are recorded where sales are.
Look at voids and refunds by employee weekly.
| Action | Cashier | Manager |
|---|---|---|
| Ring a sale | Yes | Yes |
| Void a sale | Request | Yes |
| Refund | No | Yes |
| Change prices | No | Yes |
A cafe owner moves refunds and voids behind a manager PIN. Within a month the number of voids drops by half and the owner learns which shifts had the most mistakes, which turns out to be a training issue.
A device or pricing decision looks bigger on paper than it is in practice. Most owners are well served by choosing for their busiest ten minutes, keeping the first setup simple and adding pieces as volume proves the need.
Talk to a person at (305) 384-8391. Describe your counter, your busiest hour and how customers pay, and we will recommend the lightest setup that does the job, with installation and training on site.
Review permissions on a calendar, not when something goes wrong: at the start of each quarter, list who can refund, void and discount, and remove any access that is no longer needed. Seasonal staff and former employees are the common gaps. A thirty-minute review a few times a year is cheaper than the first unexplained refund.
As explained by Merchant Fund Express. Updated 2026.
Fingerprint login is available on supported Station devices.
It is not recommended; individual logins make reports meaningful.
Hours can be exported to support payroll, and you can compare labor to sales.
Disable their login the same day.
Call (305) 384-8391 and describe how you sell. We will recommend the lightest setup that does the job and tell you honestly if something you were considering is not needed.
Yes. A free statement review shows what you pay today and where a Clover setup would differ, with no obligation to change anything.
Call Merchant Fund Express. We install it, train your staff and stay on the line after launch. Ask for a free rate review while you are at it.
