Debt schedule
A debt schedule is one table listing everything the business owes. It answers the question every reviewer asks first when a file carries obligations: what is already coming out, and does a new payment fit?
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Updated October 13, 2026 · Merchant Fund Express
A debt schedule lists every loan, advance, line, lease and financed purchase the business carries, with the balance, the payment and how often it is taken. A funder will find these debits in your statements anyway. Listing them yourself makes the file faster to review and shows you know your own numbers. It also lets you check, before you apply, whether a new payment fits in your deposits.
| Funder or lender | Product | Original amount | Current balance | Payment | Frequency | Maturity or payoff | Collateral or lien |
|---|---|---|---|---|---|---|---|
| Funder name | Merchant cash advance | $40,000 | $18,500 | $290 | Daily (business days) | Mar 2027 | UCC filing |
| Bank name | Equipment loan | $62,000 | $41,200 | $1,240 | Monthly | Jun 2029 | Lien on the equipment |
| Bank name | Line of credit | $50,000 limit | $12,000 drawn | $900 | Monthly | Revolving | Blanket lien |
| Lessor name | Vehicle lease | $780 | Monthly | Aug 2028 | Lease | ||
Copy the columns into a spreadsheet and keep it current. Use the balance from your latest statement or payoff letter, not from memory.
Turn every payment into a monthly figure, then compare the total with your average monthly deposits from customers.
| Line | Monthly |
|---|---|
| MCA: $290 x about 21 business days | $6,090 |
| Equipment loan | $1,240 |
| Line of credit | $900 |
| Vehicle lease | $780 |
| Total monthly debt payments | $9,010 |
| Average monthly customer deposits | $84,000 |
| Debt payments as a share of deposits | About 10.7% |
Now add the payment of a new offer. A new weekly payment of $1,500 is about $6,500 a month, taking the total to about $15,500, or about 18.5% of deposits. Whether that fits depends on margins, but the number is now on the table instead of being discovered after signing.
All figures in worked examples are illustrations of the arithmetic, not offers or quotes. Real terms depend on your file and the funder.
Existing debt does not end a file, but it changes which products are open. On our published sheet, Tier 1 allows no more than two existing positions, and a term loan must sit in first position, while a line of credit can sit in second. The revenue-based tier allows up to two current advances. Balances of $100,000 or less can often be bought out. Details are on position limits and stacking and multiple advances.
If the schedule shows payments already near a fifth of deposits and the new money does not raise revenue or cut another payment, more financing makes the next quarter harder. In that case, look at refinancing or reverse consolidation rather than a new position, or wait until a current balance is paid down.
Fill in the template, run the coverage math, then check your file against funding requirements or the cash flow coverage calculator. When it fits, apply and attach the schedule.
A single table of everything the business owes, with balances, payments, frequency, maturity and collateral. It shows a funder your obligations at a glance.
It is not a required form, but it speeds review whenever the file carries existing obligations.
Often, yes. The revenue-based tier allows up to two current advances, and smaller balances can often be bought out.
No. List business obligations that debit the business account. Personal credit is reviewed separately.
Same-day decision. Applying takes a few minutes and will not affect your credit score.
