Processing guide
A point-of-sale system is the combination of hardware and software where a sale is rung up, paid for and recorded.
✓ Installed by our team and supported by phone. Rates and equipment are quoted to your business.
Merchant Fund Express explains payments in plain English so owners can make better decisions about equipment and processing.
A terminal, handheld or kiosk that takes the order and the payment.
Menus or items, employees, reports and inventory.
The service that moves money from the customer’s card to your bank.
People who keep it all running.
A modern POS replaces the cash register, the paper ledger and half the spreadsheets. It also tells you what you sold, when and to whom.
The device you ring on, the printer, the cash drawer, the scanner and any displays or kiosks.
The menu or catalog, the payment flow, employee logins, inventory and reports.
The connection that approves cards and settles money to your bank.
The people who set it up and answer when it breaks.
A cash register adds up what you ring and holds the drawer. A POS also knows what you sold, to whom, when and at what margin. It takes every kind of card, records tips and refunds, tracks stock as it moves and shows you reports by item, hour and employee. That information is the real difference: it turns a day's sales into decisions about what to order, when to staff and what to drop from the menu.
Modern systems keep your data in the cloud, so the menu, reports and employee list are available from any browser and survive a broken terminal. Older, locally stored systems tie everything to one machine in the back office, which is why a failed computer used to mean a lost week. Cloud-based systems also update themselves, which is why a Clover device looks the same this year as it did last year with new features added.
A unique code for each item you sell, used to track stock.
An option attached to an item, such as size, temperature or topping.
The group of the day's approved card sales that is sent for settlement.
A stand-in for a card number that is safe to store.
Stored and managed online rather than on one local computer.
A bakery that rang everything on a register for years adds a POS and learns in the first month that three items make most of its revenue and that Tuesday afternoons are dead. The change is not the screen, it is the knowledge, and staffing and baking shift within weeks.
As explained by Merchant Fund Express. Updated 2026.
Call (305) 384-8391. We explain it in plain English and review your statement for free.
Sometimes. We review what you have and tell you what can be reused, what is worth replacing and what you should check in your contract before deciding.
There is no published price list because the right number depends on your volume, card mix and devices. Call for a personal quote and a free rate review.
Not always, but even a small stand benefits from a handheld that takes cards, tracks sales and sends a receipt. The question is what you want to know about your business.
No. A card reader takes the payment; a POS also runs your menu or catalog, your staff and your reports.
Call Merchant Fund Express. We install it, train your staff and stay on the line after launch. Ask for a free rate review while you are at it.
